Job No. 152803
- Job Title:
- Business Assistant I - College of Science Deans Office
- Employer:
-
Utah State University
- Location:
-
Logan , UT
- Posting Date:
- 17-Apr-2024
- Description:
-
Overview
The College of Science has an opening for a full-time Business Assistant. This position is part of the Business Services Team for the college and focuses on travel, human resources, scholarships, and other financial services. The position is located within the College of Science Dean’s Office and will report to the college business manager.
Responsibilities
Travel:
Prepare Travel Authorizations & complete Travel Reimbursements in accordance with travel policies and procedures
Maintain current emergency information on travelers
Maintain database of travel expense reports
Provide daily accessibility to travel status
Analyze and advise of real or potential problems with travel
Monitor and enforce compliance to established university policies and procedures
Answer inquiries pertaining to travel
Run weekly and/or monthly reports to ensure that TAs and TRs are completed in a timely manner
Participate in training new users/travelers
Personnel:
Maintain and input semi-monthly payroll for hourly workers
Prepare EPAFs for employees; includes new hires, terminations, transfers, short-term disability and extra service compensation
Submit benefited employee vacation and sick leave
Submit job postings
Collect required work forms
Analyze and advise directors of real or potential problems
Monitor and enforce compliance to established university policies and procedures
Attend university training to stay current on policies and procedures
Manage and maintain special projects independently as assigned
Answer inquires pertaining to EPAFs, new hire paperwork, job postings, etc.
Maintain electronic filing of documents and historical data
Financial:
Attaches receipts to P-card Workflow transactions
Assists in enforcing P-card regulations
Prepares purchases in EZbuy
Special projects as assigned
Develops and maintains record keeping systems
Scholarships:
Acts as a back-up for business manager in the area of scholarships
Become familiar with university scholarship policies and procedures
Maintain electronic filing of documents and historical data
College of Science Business Services Team:
Participate fully in team meetings and training at the college and university level.
Back up other business assistants/managers within the college on various transactions as needed/requested.
Be a part of the solution when changes are initiated or required.
Other:
Maintains a strong and productive working relationship with staff, students, faculty, administrators and external constituents
Provides proactive excellent customer service to constituents at all levels
Contributes positively and proactively in a team environment in order to meet unit goals
Commits to integrity; performs duties with diligence in accordance with professional standards and enforce University policies and procedures, uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, standards
Attends university and other training to stay current on policies, procedures, and best practices
Possesses adequate knowledge of financial, scholarship, travel and personnel areas to fill in as needed
Participates in the continual streamlining of processes for efficiency and clarity
Participates in creating and managing more efficient and accurate ways of record keeping
Qualifications
Minimum Qualifications:
Two years of directly related work experience with increasing responsibilities, OR an Associate’s degree or certification(s) in a designated field
Preferred Qualifications:
Bachelor’s degree in Accounting or Finance/Business related, OR four years of related experience
USU experience
Familiarity with USU travel, purchasing, p-card, and HR policies and procedures
Experience with Banner and USU forms
Dependable with a strong work ethic
Knowledge, Skills, & Abilities
Friendly and service-oriented attitude with excellent customer service skills
Strong interpersonal, oral, and written communication skills
Computer skills including Excel, Windows and word processing
Accurate keyboarding and data entry skills
Deductive reasoning, problem solving, and prioritizing skills
Excellent organizational skills and attention to detail
Ability to work under pressure in a fast-paced office environment
Ability to work independently, anticipate needs, and voluntarily take appropriate action
Required Documents
Along with the online application, please attach:
Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
Name and contact information for 3 professional references to be entered into Candidate Profile
Cover letter to be typed/pasted at the end of your application